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Production Associate

Website Winnipeg Folk Festival

Deadline: February 3, 2023

The Winnipeg Folk Festival is seeking a passionate and motivated individual to support our Production team, who are responsible for the planning, setup, operation, and teardown of the festival and its two campgrounds. The festival site is in Birds Hill Provincial Park outside of Winnipeg. Each summer, we build infrastructure to support a community of thousands of attendees spanning 200 acres.

The Production department connects with all areas of the festival, with a focus on health and safety, traffic and transportation, campgrounds, vendors, and environmental initiatives. The Production Associate will be accountable for the administrative and operational aspects of several portfolios in the Production department. As you gain experience, there will be opportunities to specialize and take a leadership role in specific areas.

Specific Areas of Responsibility:

Operational Planning

  • Support the Production Department in the planning of festival operations.
  • Conduct research and development for new initiatives and programs.
  • Consult with area leads and stakeholders to review and analyze departmental plans.
  • Source materials and quotes, and purchase supplies.
  • Customize digital event management platforms to meet department needs.

Operational Implementation

  • Support volunteer crews and partners to facilitate equipment, supplies and signage needs.
  • Facilitate setup, operation and cleanup of the festival site and campgrounds.
  • Assist with invoice tracking.
  • Support inventory management of festival-owned and rental equipment.
  • Oversee post-festival supply return, inventory and storage.
  • Play a support role in any required emergency response.

Volunteer Training

  • Support the development of written, visual, and digital training materials with a focus on Safety, Traffic and Wellness teams.
  • Develop and update training plans and procedure manuals.
  • Assist with tracking of completed training by volunteers.

Contractor Support

  • Provide administrative support for hiring an extended team of approximately 100 seasonal contract staff.
  • Assist with credential management and distribution for the department.
  • Liaise with crafters, food vendors, art program participants and other partners regarding operational details, including contract fulfillment.

Qualifications & Assets

  • Production experience for other festivals, films & television and/or major public events.
  • Experience with event management databases is an asset
  • Comfortable working on Mac and PC, Office 365, and SharePoint
  • Organizational skills, attention to detail
  • Creative and resourceful problem solver
  • Strong communication skills (written & verbal)
  • Ability to work calmly under pressure and with a wide variety of colleagues, suppliers, vendors, and volunteers
  • Experience as an attendee or volunteer at the festival is an asset
  • Valid Manitoba driver’s license

Hours of work generally fall between 9 am and 5 pm, Monday to Friday, a 35-hour week with unpaid lunch. There is a need for schedule flexibility related to evening and weekend events, training sessions and meetings with volunteer crews. During the weeks leading up to and during the festival, the selected candidate will be required to work longer hours in an outdoor environment.

The salary range is competitive, with an excellent benefit plan and a flexible team environment. In accordance with its values, the Winnipeg Folk Festival is committed to an inclusive environment for all staff and will work with any candidates who require accommodation during this confidential process.

Please send your resume and cover letter by February 3, 2023, to prodteam@winnipegfolkfestival.ca with Production Associate in the subject line.

We thank all who apply; however, only those selected for further consideration will be contacted.

To apply for this job email your details to prodteam@winnipegfolkfestival.ca.

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