Job Board

Established in 1983 and always ready for hands-on fun, the Manitoba Children’s Museum is a trusted non-profit charitable organization that exists to spark kids’ creative learning through play-based experiences. With 12 permanent galleries, the Museum is a place where young minds explore, learn, and grow through interactive exhibits and programming that ignite a lifelong love of learning.

The Opportunity

Reporting to the Director of Finance and Administration, the Administrative Services Coordinator plays a central role in supporting the museum’s day-to-day operations. As a key hub across finance, payroll, human resources, and executive administration, this position provides direct support to both the Director and the Executive Director, ensuring smooth internal processes, strong information flow, and a well-organized, responsive workplace. This role functions as the primary administrative executor, with cross-functional coordination responsibilities.

Key Responsibilities

This role is responsible for delivering consistent, high-quality administrative, financial, and operational support across multiple functions, including:

– Support payroll processing, responding to employee inquiries, and assisting with general financial administration, including invoices, expense tracking, reconciliations, and audit preparation support.

– Maintain accurate, well-organized financial, HR, and administrative records, ensuring strong document control, confidentiality, and compliance.

– Assist with budgeting and reporting, and support the preparation of financial documentation.

– Coordinate recruitment, onboarding, and HR administration, ensuring accurate records and compliance with policies and workplace requirements.

– Track and support training, safety, and compliance initiatives while maintaining strict confidentiality.

– Provide coordinated administrative support to the Leadership Team, including the Executive Director, with responsibilities such as calendar coordination, meeting logistics, correspondence, and preparation of reports and presentations.

– Support day-to-day office operations, including administrative purchasing, vendor coordination, receiving deliveries, managing mail and phone coordination, and maintaining organized systems and procedures.

– Assist with planning and execution of special events, facility bookings, and general administrative support across the organization.

Qualifications

The ideal candidate brings a strong foundation in administrative and financial support, along with the ability to manage competing priorities in a dynamic environment:

– Post-secondary education in business administration, accounting, or a related field, or an equivalent combination of education and experience.

– 2–3 years of experience in administrative, payroll, HR, or accounting support roles.

– Experience with payroll processes, accounts payable, and general financial administration.

– Strong organizational, time management, and problem-solving skills with a high level of attention to detail.

– Excellent written and verbal communication skills and proficiency in Microsoft 365 and SharePoint.

– Ability to handle sensitive and confidential information with discretion.

– Experience in a non-profit, cultural, or museum environment and familiarity with accounting software (e.g., QuickBooks Online) are considered assets.

– Ability to work occasional evenings or weekends as required and to successfully complete a Police Vulnerable Sector Check (PVSC) and Child Abuse Registry Check.

Come join a team whose work inspires the next generation! Apply today by sending your resume and cover letter to rhartley@tipipartners.com.