Job Board

Term: 2-Year Contract
Salary: $75,606 plus benefits
Reports to: CEO, Manitoba Museum
Location: Winnipeg
Travel: May require occasional travel within Canada
Employment Type: Full-time, Term

About the HBC Royal Charter Consortium:

The Royal Charter issued in 1670 by His Majesty King Charles II establishing The Hudson’s Bay
Company (the “HBC Royal Charter”) is a foundational document and critical to the historical
development of Canada as a nation. It also had a significant impact on First Nations, Inuit, and
Métis peoples.

Owned in equal parts by a Consortium made up of four public custodians, the Archives of
Manitoba, the Manitoba Museum, the Canadian Museum of History, and the Royal Ontario
Museum, the HBC Royal Charter will remain in Canada and be made widely accessible to
Canadians through responsible and reliable stewardship guided by a sharing framework
developed through extensive consultation with Indigenous Peoples, Indigenous Groups and
other appropriate institutions across Canada.

The Consortium members each have a longstanding commitment to Canadian history, to First
Nations, Inuit, and Métis communities in the spirit of Truth and Reconciliation, and to serving
the public interest. Together, they will ensure careful access to, stewardship, sharing, and
interpretation of and consultation regarding the HBC Royal Charter.

Position Summary:

The HBC Royal Charter Consortium Project Manager is a highly organized, self-directed
professional who advances both the strategic coordination and practical delivery of the
Consortium’s work. Reporting overall to the Manitoba Museum CEO and working under the
day-to-day guidance of the Executive Liaison, the Project Manager strengthens the
Consortium’s capacity by taking primary responsibility for planning, managing, and advancing
complex initiatives in support the future of the HBC Royal Charter.

The Project Manager plans and supports Consortium events and gatherings, managing logistics,
scheduling, travel, and accommodations, and ensuring meetings are well-organized through
clear agendas, accurate minutes, action tracking, and well-maintained records. The role ensures
the timely and effective flow of information among committees and leadership, supporting
informed decision-making and consistent follow-through. Exercising discretion and
professionalism while escalating issues of sensitivity or reputational risk to leadership, the
Project Manager acts as first point of contact for Charter related matters.

In addition to operational coordination, the Project Manager contributes to policy development
and administrative work; coordinates the development and maintenance of the HBC Royal
Charter website; supports communications; and provides budget tracking and financial
documentation across multiple workstreams. Working closely with Consortium leadership and
invested parties, the Project Manager exercises sound judgment, attention to detail, and
strategic awareness to keep work aligned, on schedule, and advancing over the position’s
two-year term.

Key Responsibilities:

1. Meeting & Administrative Support:

• Plan, organize, and support meetings of the Steering Committee and all Consortium
  subcommittees, including developing agendas, preparing background and briefing
  materials, attending meetings, recording accurate minutes, and tracking decisions and
  action items through to completion.
• Serve as Secretary to the Consortium, maintaining official records, resolutions, and
  documentation to ensure accuracy, completeness, and timely circulation in accordance
  with governance requirements.
• Coordinate all meeting logistics, including scheduling across time zones, booking venues,
  and arranging travel and accommodations for in-person gatherings, ensuring meetings
  are efficient, well-run, and purpose-driven.
• Exercise sound judgment in meeting preparation and follow-up, seeking guidance from
  senior leadership on sensitive, strategic, or high-impact matters as appropriate.

2. Project & Policy Development:

• Support the Consortium’s work to engage Canadians in a National Conversation on the
  future of the HBC Royal Charter through coordination, outreach, and invested-party
  engagement.
• Draft, maintain, and update the Consortium’s financial, operational, and governance
  policies, ensuring consistency, accountability, and alignment with approved strategic
  direction.

3. Website & Digital Resource Development:

• Coordinate and support the development of the HBC Royal Charter website, including
  organizing and integrating approved educational resources, digital content,
  downloadable materials, and other interactive components.
• Assist with the preparation, release, and evaluation of Requests for Proposals (RFPs)
  related to website and digital resource development, and manage vendor coordination,
  deliverables, and timelines.

4. Event Planning & Logistics:

• As required, liaison with relevant teams to support their planning and delivery of
  Consortium events and gatherings, including the Donor Reception in Ottawa, the
  Welcome Event in Winnipeg, and other in-person and virtual receptions and meetings.
• Manage all logistical aspects of events, including venues, schedules, travel,
  accommodations, and on-site coordination, ensuring a high standard of execution and
  participant experience.
• Support Consortium members with related events, aligning activities with broader
  project goals, schedules, and shared standards.

5. Communications & Outreach:

• Gather input from Consortium members’ internal communications team then prepare
  and distribute clear, timely communications to invested parties, including updates,
  invitations, briefings, and summary and donor reports, ensuring consistency with
  approved messaging and strategic priorities.
• Support outreach activities that build awareness of and participation in Consortium
  initiatives, exercising discretion and professionalism while escalating issues of sensitivity
  or reputational risk to leadership.

6. Financial Oversight & Budget Tracking:

• Track project and event budgets, monitor expenditures, and maintain accurate financial
  records to ensure alignment with approved financial policies, funding agreements, and
  donor requirements.
• Prepare purchase orders and financial documentation, and support ongoing financial
  reporting in coordination with senior leadership.
• Support annual audits or external financial reviews by preparing documentation,
  coordinating with reviewers, and ensuring timely, transparent reporting that upholds
  donor accountability and good governance.

7. Charter Care, Handling & Logistics:

• Oversee all aspects of the Charter’s physical care, maintenance, handling, and
  transportation, ensuring alignment with professional standards for the stewardship of
  culturally significant materials.
• Coordinate secure packing, shipment, and storage of the Charter for travel or exhibition,
  liaising with conservation specialists, transport providers, couriers, and host institutions
  as required.
• Maintain accurate and up-to-date documentation, including insurance records,
  condition reports, movement logs, loan forms, and digital database entries tracking all
  aspects of the Charter’s management.
• In collaboration with relevant Consortium partners, ensure all risk-mitigation measures
  are in place including environmental controls, security protocols, handling guidelines.
• Support Consortium members and partner organizations in their planning of any
  Charter-related activities or exhibitions, ensuring alignment with shared preservation
  standards, schedules, and project goals.

8. Access Protocol & Requests Management:

• In anticipation of outcomes from the national conversation on the Charter’s future,
  support the development of a formal Access Protocol that governs invested parties,
  community, researcher, and public access to the Charter.
• Administer access according to this protocol, including intake, evaluation, scheduling,
  supervision, and documentation of any in-person viewings or consultations.
• Manage all requests for reproductions of the Charter such as digital, photographic, or
  physical, ensuring adherence to established guidelines, cultural protocols, and any
  applicable intellectual property or licensing requirements.
• Serve as the primary point of contact for inquiries related to access, use, or
  reproduction of the Charter, ensuring transparent communication and consistent
  application of Consortium standards.

Required Qualifications:

Education:

• Bachelor’s degree in Business Administration, Communications, Project Management,
  History, Museum Studies, Indigenous Studies, or a related field, or an equivalent
  combination of education and professional experience.

Experience:

• Minimum of five (5) years of progressive experience in coordination, project
  management, or senior administrative roles within complex, cross-sector environments.
• Demonstrated experience working on behalf of a collective, network, or consortium,
  supporting coordination across multiple organizations, committees, or jurisdictions.
• Proven experience supporting governance processes, meetings, events, budgeting,
  financial tracking, and policy or research-related work.
• Experience liaising with a wide range of parties, including donors, partners, private and
  public institutions, and government representatives, representing organizational
  interests with diplomacy and discretion.

Knowledge & Cultural Competence:

• Knowledge of First Nations, Inuit, and Métis histories, cultures, and contemporary
  realities, and the ability to engage respectfully in work connected to Indigenous
  heritage, Truth and Reconciliation, and public education.
• Understanding of ethical responsibilities related to Indigenous knowledge,
  representation, consultation, and storytelling, particularly in public-facing, research, and
  heritage contexts.

Skills & Abilities:

• Exceptional written communication skills, including demonstrated ability to research,
  draft, and edit high-level analytical and research-based papers, policy documents,
  reports, briefing materials, and public-facing content.
• Strong peer-editing and synthesis skills, with the ability to refine complex material for
  clarity, accuracy, tone, and consistency across audiences.
• Excellent interpersonal and diplomatic skills, with the ability to work productively across
  sectors with museum professionals, researchers, educators, and members of the public
  to gather input, balance perspectives, and support informed outcomes.
• High level of computer proficiency, including advanced use of the Microsoft Office Suite
  (Word, Excel, PowerPoint, Outlook), document-management systems, collaboration
  platforms, and project management tools; comfort working with digital content and
  web-based platforms.
• Highly organized, self-directed, and proactive, with the ability to manage multiple
  priorities, exercise sound judgment, and work independently while supporting collective
  decision-making.
• Fluency in English and French, both written and spoken.

Core Competencies:

• Ability to work confidently across sectors and institutions on behalf of the Consortium,
  maintaining neutrality, professionalism, and trust.
• Strong attention to detail combined with an understanding of broader context,
  implications, and strategic priorities.
• Diplomatic, collaborative, and solutions-oriented approach to complex and sometimes
  competing perspectives.
• High standards of confidentiality, integrity, accountability, and professionalism in a
  public-facing role.

Preferred Qualifications / Assets:

• Experience in museum, heritage, cultural, academic, or public-interest settings,
  particularly in roles involving exhibitions, public programming, or knowledge-sharing
  initiatives.
• Experience working with or alongside First Nations, Inuit, and Métis organizations or
  communities, including in advisory, collaborative, or consultative contexts.
• Experience coordinating or supporting national-scale initiatives, public conversations, or
  multi-year projects.
• Knowledge of website or digital resource development, RFP processes, or vendor
  coordination.
• Knowledge of audits or external financial reviews for donor or funder accountability.

This is a two (2)-year full-time term position commencing as soon as possible. The incumbent will report
to the Chief Executive Officer of The Manitoba Museum. The salary is $75,606.00 per annum.
Applications will be received until March 13, 2026 at 4:30 pm. Please submit your cover letter and resume
to:
Director of Human Resources
The Manitoba Museum
190 Rupert Avenue
Winnipeg, Manitoba R3B 0N2
ladeleyeolusae@manitobamuseum.ca

The HBC Royal Charter Consortium is committed to inclusion and employment equity and welcomes diversity. We thank all applicants for their interest; however, only those being considered for interviews will be contacted. We are not able to acknowledge receipt of applications submitted via post mail.