Job Board

ADMINISTRATIVE COORDINATOR Part-time Contract, Plume Winnipeg

Plume Winnipeg is a non-profit organization dedicated to celebrating the literary arts though an annual festival and several year-long programs. The team at Plume is looking for an organized, detail-oriented problem solver, who can trouble shoot, streamline, and support administrative operations with minimal supervision.

About the Role:

 – This is a part time, contract role, at approx. 20 hours per week.

 – The rate is $20 per hour, for a total of 400 hours to be worked between June 22, 2026, and October 16, 2026

 – The majority of the working hours for the Administrative Coordinator role must take place in a timeframe between 9:00am and 5:00pm on weekdays

 – The hours will increase during the festival, which will shift to full days over one 3-day weekend in early October 2026

 – The Administrative Coordinator role is hybrid, with the expectation to attend regular meetings in person at different locations, via Teams, and / or in person at our Artspace office in the Exchange District

In order to manage Plume Winnipeg’s basic administrative needs, as well as to support the preparation and delivery of the fall literary festival and year-round programming in 2026, the Administrative Coordinator will work to support the following:

Manage the daily business of Plume Winnipeg, including:

 – Organizing and streamlining digital files, communication processes, shared planning apps, and any other tools to unify information

 – Working independently to problem solve and find efficiencies

 – Checking general (and occasionally the Director’s) email daily and responding or forwarding to appropriate team members

 – Attending meetings, taking notes, distributing notes and meeting outcomes into workflow processes after meetings

 – Checking physical mail at least once each week at Artspace

 – Organizing the Artspace office by selling items no longer needed, recycling items, cataloging books, shredding documents, creating an inventory of Plume assets, and more (with help from the team and board)

 – Coordinating with parcel delivery companies, picking up and delivering items from time to time

 – Responding to phone messages

Support the Executive Director, including but not limited to:

 – Assisting with sponsors, partners, and other deliverables, contracts, and plans

 – Assisting with tracking and executing day-to-day financial workflows

 – Assisting with gathering and organizing data to help with grant reporting, grant preparation, tracking deadlines, and recording organizational activities and stats

Support the Programming Coordinator, including but not limited to:

 – Tracking details connected to festival planning and coordination via Airtable

 – Preparing itineraries / fee statements for all featured writers

 – Crosschecking event and scheduling details for all featured writers

 – Tracking incoming invoices from venues, partners, suppliers, etc

 – Assisting with general festival and year-long event delivery

Support the Marketing and Communications Coordinator, including but not limited to:

 – Assisting in coordinating efforts connected with media engagement activities, newsletter execution, general social media and website support

 – Tracking event attendance

 – Circulating and tracking survey data

 – Searching out information to help create content

The Administrative Coordinator works in close cooperation with the team and reports to the Executive Director who reports to the Board of Directors.

Please email a resume and cover letter to Plume Winnipeg Executive Director Laura Meuckon director@thinairwinnipeg.ca before June 19, 2026, at 5:00pm.

We thank all those who apply, candidates will be contacted to set up interviews