Production Administrator

The Royal Winnipeg Ballet teaches, creates and performs, enriching lives through the power of exceptional dance…become a part of that power…
 
The Royal Winnipeg Ballet is seeking a full-time Production Administrator to join our team. Calling all arts administrators! This opportunity is well-suited for those who have a knack for project coordination and experience working in a production setting. Ideal candidates are administrative experts and effective communicators. Driven, detail-oriented, and passionate team players are encouraged to apply.

The Royal Winnipeg Ballet is committed to an inclusive and diverse environment that values, respects and supports all individuals. We aim to have a workforce representative of the diversity within our community and welcome and encourage applicants from various backgrounds, including women, Indigenous people, racialized people, disabled people, people of all sexual and gender identities and others who may contribute to further diversification endeavours.

The Position
As the Production Administrator, you support the Production Department with the day-to-day administrative functions of the department. In this position, you provide administrative and clerical assistance with communications, season preparation, tour advancement, shipping and international brokerage, immigration, payroll submissions, file management, and project support.

Key Duties and Responsibilities 

• Initiate and track rental and purchase orders for the Warehouse, Wardrobe, and shows.
• Work with the Production Manager to create and maintain detailed shipping manifests.
• Assist with the immigration process of Temporary Foreign Workers (TFW) for designers and key creative team members.
• Create, update, and distribute communications, including notices, employer information updates, calendars, and schedules.
• Manage the organizational Production calendar.
• Assist in developing and maintaining an inventory of department assets and the associated values.
• Collaborate with stakeholders to create program and event timelines and work back schedules while monitoring adherence.
• Maintain organizational files in hard copy and digital formats; ensure adherence to privacy policy and legislation.
• Build and maintain positive working relationships with internal and external stakeholders.
• Act as a communication liaison between Production staff as required.
• Provide support in advising departments on agreement compliance and obstacles.

What You Bring

• Post-secondary education in Arts or Business Administration or equivalent experience in a Production department or a related non-profit.
• Strong understanding of organizational behaviour.
• Expert use of MS Office, including Word, Excel, Outlook, and Teams.
• Experience working with contracts, agreements, and memorandums of understanding an asset.
• Experience processing Canadian Immigration and Taxation documents is an asset.
• Experience with Saga APA/Beanworks invoicing and PO systems is an asset.
• Keen attention to detail with solid time management, multi-tasking, and decision-making skills.
• Deadline-driven and comfortable with fluctuating priorities in a fast-paced, team-focused environment.

What’s in it for You

• Health & Dental benefits paid for by the RWB.
• Matching RRSP program.
• Subsidized bus pass.
• Free onsite Physiotherapy.
• Complimentary tickets to RWB performances.
• Goodlife Fitness Membership discount.
• Employee Assistance Program.

How to Apply

If you would like to join us, visit https://www.rwb.org/who-we-are/careers-and-auditions/ for application instructions. Tell us about yourself! All candidates must submit a cover letter and resume that showcases their personality.

The Royal Winnipeg Ballet is committed to providing accessible employment while ensuring our recruitment process is barrier-free. Accommodations are available upon request for candidates participating in all aspects of the assessment and selection process. Requests for accommodation can be sent to peopleservices@rwb.org.

Closing Date: Open until filled.

As part of the Royal Winnipeg Ballet hiring process, successful candidates will be required to submit a satisfactory Criminal Background Check and Child Abuse Registry Check.