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Collections Registration Associate (Natural History)

Website Manitoba Museum

Deadline: September 30, 2022

Job Description


Reporting to the Director of Research, Collections & Exhibitions or a designated staff member, the incumbent will be responsible for cataloguing specimens in the Natural History collections in the Division of Research, Collections and Exhibitions, following established Museum Collection policies, procedures, and guidelines.

Criminal record and child abuse registry checks will be required of the successful candidate.

Key Accountabilities and Responsibilities

Priority 1: Collection Records

To create and maintain high-quality, museum standard records of all Natural History collections, assisting the Museum in its legal duty to care for the objects and scientific completeness.

  • Enters and updates data in the Museum’s collections management database.
  • Entering research notes, documents, photographs, and other information related to specimens in the collection.
  • Performs basic donor and specimen background research for identification, context and record accuracy.
  • Assists with data verification for the quarterly Valuations and Gift-in-Kind Reports.

Priority 2: Care of Collection
To facilitate the physical handling, moving and storing of specimens in ways that foster their long-term preservation.

  • Documents all physical attributes of the specimens, including taking their measurements (including taxonomic information and description) and imaging.
  • Follows recognized conservation procedures when handling, moving and storing specimens; reports any physical changes to the Conservator and respective collection Curator, and seeks guidance for further conservation needs as necessary.

Priority 3: Service to Others

To facilitate authorized intellectual, virtual and physical access to the specimens as a service to other departments, researchers, museums and organizations, and the general public.

  • Assists with “Behind the Scenes” tours of the Natural History collection facilities.
  • Other administrative and related duties as reasonably assigned.

Minimum Required Qualifications:
1. Skills, Abilities and Knowledge

  • Working knowledge of collections management procedures.
  • Familiarity with specimen care and handling, scientific identification, taxonomy, and research.
  • Advanced working knowledge of word processing software (collections database, digital imaging, scanning).
  • Excellent writing and numeracy skills.
  • Strong focus on accuracy and attention to detail.
  • Good communication skills, including the ability to interact effectively with staff and volunteers.

2. Education, Training and Experience

  • Bachelor’s degree in Biology, Zoology, Botany, Paleontology, Geology, Earth Sciences, or related discipline(s); and
  • Two (2) years’ museum experience in collections management, including data entry using an automated collections management system, or
  • Equivalent combination of education and experience.

This is a permanent part-time 0.6FTE (21 hours a week) position starting in October 2022. Between October 2022 and March 31, 2022, the position holder will have additional 14 hours a week of work. The wage starts from $20.25 to 25.62 per hour.

Please submit your application by September 30, 2022, to:

Manager of Volunteer & Employee Relations
The Manitoba Museum
190 Rupert Avenue
Winnipeg, MB R2B 0N2
Fax: (204) 942-3679

The Manitoba Museum is committed to inclusion and employment equity and welcomes diversity in the workplace. This document is available in other formats, and accommodations will be provided throughout the selection process upon request. Contact Human Resources at 204-956-2830 if you have an accommodation request.

We thank all applicants for their interest; however, only those being considered for interviews will be contacted. We are not able to acknowledge receipt of applications submitted via Fax or mail.

To apply for this job email your details to

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